"Don't say you don't have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein." ~H. Jackson Brown
With email, Buck says to aim for an empty inbox every day, by making simple decisions about each email you receive.
- Delete it.
- Do it.
- Foward it.
- Save it. (i.e. - in "Memos and Letters" inside "My Documents")
If you delegate by email, put yourself in the "bcc" line (blind courtesy copy) so you will have a copy in your inbox and remind you to follow up on the delegated task.
Make your sent folder you permanent record of communication.
Use a "spam filter" to block junk you do not want to receive.
Use email to send good school news to local newspapers.
Check email only a certain times during the day.
Handle all emails in one sitting.
Delay checking email until mid-morning.
Use subject lines that describe your message.
Keep email brief and "front-loaded" with important info at the beginning.
Use a signature line.
Avoid printing emails.
Buck suggests teachers construct a digital resources chart - a spreadsheet with names of subjects across the top and a timeline down the side separating the school year into smaller time increments. When the teacher finds a new resource, she can write the name in the appropriate cell for the subject and time of year and change the resource name into a hyperlink to the location of the resource on the internet. The teacher can also link to PowerPoint presentations, tests, pictures, and videos housed on the computer or the internet.
Savvy administrators and teachers utilize the student information system software (i.e. - iNow) to its fullest. On any occasion a teacher is writing out student information or data by hand, he/she should stop and inquire if the student information system software can generate a report with the same information. As needed read help guides and call technical support.
Use the internet to conduct timely research as needed.
Use a blog to maintain a web presence and communicate with your class or with parents. Many blogs are free, easy to set up, and maintain.
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