Buck offers pointers for organizing your computer. I find his system a bit restrictive for me, but he has some ideas one can easily implement.
Keep the computer desktop clear of all but the following: "My Documents"; Programs you use daily (Word, iNow, etc.); "Fingertip Files"; "Current Projects"; Your internet browser
Make folders in "My Documents" to mimic your paper filing system.
Know how to create, name, and rename folders.
Save documents in logical places.
In "My Documents" have subfolder called "Memos & Letters," where you file any type of correspondence. Name the file as follows: last name of recipient_few words describing subject matter. I also suggest adding the date after another underscore.
In "My Documents" have a subfolder called "Monthly Ticklers," with folders in it labeled for each month. In each monthly folder place documents that are used each year during that month (i.e. - August - opening of school parent letter, etc.).
On the desktop, have a file called "Fingertip Files" which should contain letterhead, fax cover sheet, purchase order form, and other files you use on a daily basis. Quick access to these commonly used files will save time.
The "Current Projects" folder should be on the desktop. Every item in this folder should be linked to your task list. In your task list, put (CP) beside any task that has supporting material in the "Current Projects" folder.
Regularly back up files: "My Documents," "Current Projects" and "Fingertip Files."
In your "repeating task system," include an entry to remind you to back up files, as well as an entry to remind you to check your "monthly tickler."
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